Meeting Minutes for May 16, 2005

OFFICIAL COUNCIL PROCEEDINGS
MAY 16, 2005

A regular meeting of the City Council of the City of Harbor Beach was held on Monday,
May 16, 2005 at City Hall. The meeting was called to order at 2:30 p.m. by Mayor Swartz.

Present: Kleinknecht, Schelke, Semp, Wood and Mayor Swartz
Finance Officer Youatt and Engineer Bergdolt

Absent: None

There were no corrections or additions to the agenda.

It was moved by Wood, seconded by Semp to approve the minutes of the May 2, 2005 meeting as presented. Motion carried. 5 yeas.

It was moved by Kleinknecht, seconded by Wood to approve the minutes of the May 6, 2005
Water Committee meeting as presented. Motion carried. 5 yeas.

Citizen Comment: None

OLD BUSINESS: Youatt discussed with Council the Water Committee’s recommendation regarding infrastructure for the new Lighthouse Assembly of God church facility, located off of
Section Line Road. The Committee recommends that the City pay for the water main portion of the project with the DPW crew installing the water main, which is 10 inch diameter. Youatt provided a quote for material from Michigan Pipe and Valve, Saginaw, Michigan, for $ 7,187.75. Lighthouse Assembly of God will pay for the sanitary sewer main, which is 6 inches in diameter, and the installation of the main in accordance with City specifications. They also have agreed to pay the appropriate connection fees and also to provide a utility easement to the City along the western portion of their property. The City will pay for survey work and legal work related to the utility easement. The sewer main would be completed prior to construction of the water main.
The City will receive “as built” drawings of the project when completed. It was moved by
Wood, seconded by Kleinknecht to approve the project as presented. Motion carried. 5 yeas.

NEW BUSINESS: A proposal from Deyo-Stone & Associates, Kalamazoo, Michigan, to provide an update on the City’s GASB 34 accounting report, was presented to Council. Youatt stated that the City hired Deyo-Stone last year to establish the initial GASB 34 accounting audit in order to comply with the State Department of Treasury financial reporting requirements. The cost for this annual update is $ 540.00. It was moved by Semp, seconded by Kleinknecht to approve the proposal as submitted. Motion carried. 5 yeas.

OFFICIAL COUNCIL PROCEEDINGS PAGE 2
MAY 16, 2005

Engineer Report: Smoke testing was completed on May 4th. Results indicated that manholes need to be rehabilitated, including lids and frame assemblies. A spreadsheet was presented identifying areas where smoke exited the structures. The major area inspected was along industrial areas. Based on smoke testing results, it appears that the sanitary sewer and storm sewer systems are separated in this area. Final design engineering plans are being completed for the sanitary sewer retention basin project. The plans will be submitted to DEQ for final approval by May 31, 2005. Bid specifications and contract documents are being completed for the sanitary sewer main rehabilitation project. Bidding will take place this June, with construction award in July and start of construction in August. The alleys will be rehabilitated first, leaving the M25 portion to be constructed after the Labor Day weekend.

Finance Officer Report: The 2005-06 budget for the City is being compiled. A reminder to Council of the MML Region 5 meeting the City is hosting this Wednesday, May 18th. Also,
Michigan Week will be celebrated next Wednesday, May 25th in Sebewaing. Building inspections have been scheduled by the Huron County Building Department on June 6th.

Council Reports: Approximately 100 people raised about $ 10,000 for the CROP walk last weekend. Mayor Swartz attended the Huron County Safe House shelter meeting in Bad Axe and explained the project to Council and the public.

There being no further business, the meeting was adjourned at 3:10 p.m.

__________________________
Tom Youatt, City Clerk