Meeting Minutes for October 15, 2007

OFFICIAL COUNCIL PROCEEDINGS
OCTOBER 15, 2007

A regular meeting of the City Council of the City of Harbor Beach was held on Monday, October 15, 2007 at City Hall. The meeting was called to order at 7:00 p.m. by Mayor Swartz.

Present: Burkhard, Goniewicha, Kleinknecht, Wood and Mayor Swartz
Finance Officer Youatt

Absent: None

Corrections/Additions to Agenda: A bill from Wade-Trim for SRF Construction Engineering was deleted from the agenda as it was previously approved. SRF Construction Change Order # 1 was added to the agenda under New Business. Resolutions # 2007-25,26,27 and 28 regarding DNR Waterways Grant Agreements were added to the agenda under New Business. It was moved by Wood, seconded by Kleinknecht to approve the agenda as amended. Motion carried. 5 yeas.

It was moved by Goniewicha, seconded by Kleinknecht to approve minutes of the October 1, 2007 Council meeting as presented. Motion carried. 5 yeas.

A bill from Wade-Trim for IPP Management assistance for $ 245.40 was presented to Council. It was moved by Kleinknecht, seconded by Burkhard to approve payment of the bill as presented. Motion carried. 5 yeas.

Pay Certificate # 4 to RCL Construction for the Sanitary Sewer Retention Basin Construction, SRF project in the amount of $ 433,252.80 was presented to Council. It was moved by Burkhard, seconded by Wood to approve payment of the bill as presented. Motion carried. 5 yeas.

Citizen Comment: Jack Kriete inquired about final accounting of revenue and expenditures for the Maritime Festival. Festival Committee member Kleinknecht stated there was a loss this year of about $ 6,400. Youatt stated the City contributed $ 5,000 the previous year. The City did not budget anything this year for the Festival.

Barb Lemanski inquired about the Flu Clinic to be held at City Hall this Friday, October 19th. Also inquired why there were not more than 1 free garage sale permit events in the City. Youatt explained the history of garage sales and the need for a past Council to adopt an Ordinance to regulate them.

Mayor Swartz presented a complaint he received from Janet Nowiski regarding a large number of cats living at her neighbors. Youatt stated he was not aware of any City ordinance regulating cats.

Mayor Swartz read a letter received from Mike Mausolf, Assistant High School Tennis Coach, regarding the poor drainage of the new tennis courts at Davidson Park and the need to line the 4th court. Recreation Director Wruble replied to the issue by stating that Yaroch Asphalt had little experience in tennis court construction and that they were responsible for extra costs associated with painting and lining the courts to attempt to fix low spots. A drain will be installed to drain the water and additional line work will be done to assist with taping the 4th court for use by the tennis team in the fall.

OLD BUSINESS: None

NEW BUSINESS: It was moved by Wood, seconded by Kleinknecht to approve Trick or Treat hours for Halloween Night, Wednesday, October 31st from 5:00 p.m. to 6:30 p.m. with the start and finish to be signaled by a blast from the fire whistle. Motion carried. 5 yeas.

A proposed Lease Agreement Extension with Brad Essenmacher to extend the lease of storage space in the Old City Hall building, located at 149 North First Street, was presented to Council. It was moved by Wood, seconded by Burkhard to approve the Lease Agreement Extension as presented, with a change in payment from a lump sum payment to a monthly payment of $ 225.00 per month for a six month term. Motion carried. 5 yeas.

Council reviewed a bid received from Schott Excavating to assist with removal of an old bridge at Old Shore Road. Youatt stated additional bids will be obtained and recommended tabling the issue until the next meeting or until additional bids can be secured. It was moved by Wood, seconded by Burkhard to table the issue until additional bids can be secured. Motion carried. 5 yeas.

Change Order # 1 for the Sanitary Sewer Retention Basin SRF construction project was presented to Council. The Change Order would approve four (4) work orders resulting in a net decrease in the contract with RCL Construction in the amount of $ 3,503, changing the original contract cost of $ 3,674,400 to $ 3,670,897. It was moved by Wood, seconded by Burkhard to approve Change Order # 1 as presented and to authorize the Finance Officer to execute same. Motion carried. 5 yeas.

Resolution # 2007-25, a DNR Waterways Grant Agreement Resolution, was presented to Council. The Resolution would approve a grant
NEW BUSINESS (continued): agreement with the Michigan DNR in an amount of $ 10,150 with a City match of the same amount to construct concrete sediment barriers at the Harbor Beach Marina. It was moved by Kleinknecht, seconded by Goniewicha to adopt Resolution # 2007-25 as presented. Motion carried. 5 yeas.

Resolution # 2007-26, a DNR Waterways Grant Agreement Addendum, was presented to Council. The Resolution would approve an Agreement Addendum to an original grant agreement with the DNR regarding the funding and construction of concrete barriers at the Harbor Beach Marina. The new grant amount is $ 9,850 instead of the original $ 10,150. It was moved by Wood, seconded by Kleinknecht to adopt Resolution # 2007-26 as presented. Motion carried. 5 yeas.

Resolution # 2007-27, a DNR Waterways Grant Agreement Resolution, was presented to Council. The Resolution would approve a grant agreement with the Michigan DNR in an amount of $ 22,837 for restoration of the City’s dredge disposal site. It was moved by Kleinknecht, seconded by Wood to adopt Resolution # 2007-27 as presented. Motion carried. 5 yeas.

Resolution # 2007-28, a DNR Waterways Grant Agreement Addendum, was presented to Council. The Resolution would approve an Agreement Addendum to an original grant agreement with the DNR regarding the funding and restoration of the City’s dredge disposal site. The new grant amount is $ 22,162.50 instead of the original $ 22,837. It was moved by Burkhard, seconded by Kleinknecht to adopt Resolution # 2007-28 as presented. Motion carried. 5 yeas.

Engineer Report: Youatt reviewed the written report submitted dated October 15, 2007. The next construction progress meeting is scheduled for Tuesday, October 23rd at 4:00 p.m.

Finance Officer Report: Discussed with Council the request of the Tip of the Thumb Heritage Water Trail Committee to host the 2008 Kayak/Canoe festival. This will be discussed with the Chamber of Commerce to see if Harbor Beach would like to submit a proposal to host the event. A ribbon cutting ceremony will be held on Sunday, October 21st at the new Eastern Huron Ambulance Service building. Youatt provided copy to Council of the Trash Contract with Richfield and stated he has had no complaints recently. A United Auto Workers (U.A.W.) Retirees group from Flint visited the City last week with about 220 people filling 4 charter buses attending.

Council Reports: Mayor Pro-Tem Kleinknecht reported on the ribbon cutting ceremony at Davidson Park for the new Tennis Courts and Basketball Courts that were constructed this year. Councilmember Goniewicha stated he enjoyed giving tours of the City to the U.A.W. group. Mayor Swartz also reported on the U.A.W. visit. Also stated he was impressed with the monthly report provided by Wade-Trim on the Water Plant operation.

There being no further business, the meeting was adjourned at 8:40 p.m.

Tom Youatt, City Clerk